Work for Us

Programme Support

National Collective of Independent Women’s Refuges

Women’s Refuge, National Collective of Independent Women’s Refuge Incorporated (Women’s Refuge NZ) is New Zealand’s only national provider working to protect women and children from domestic violence. Our national office provides a wide range of advocacy, advisory, training, fundraising and support services to member refuges, Government, agencies and our many business partners.                           

Our vision is for all women and children in New Zealand/Aotearoa to live free from family violence.

We are looking for someone who is enthusiastic and positive to join our existing team in Wellington.

Do you have at least two or more years strong administration experience, enjoy working in a team and provide great customer service? This could be an opportunity for you!

Join a lively team that enjoys strong camaraderie, supports each other, and laughs together. This role will keep you busy and while there is opportunity to enjoy lots of banter, it’s a team that gets the work done too.

A good fit is important to us as we enjoy a healthy workspace culture and want to keep it this way. A good combination of general admin skills, good interpersonal skills and an ability to manage relationships well are key attributes we are looking for in a new team member.

What is required in this role?

• To work responsibly alongside team mates to provide critical support functions within a niche service provision space.
• High level efficiency to ensure we have things covered and the boxes are always ticked.
• A minimum of two years administration experience

What will you be doing?

• Data input with high attention to detail
• Coordinating services
• Managing in box with team members
• Picking up work overflow within the team
• Accurate data capture

What is needed?

• Previous general administration experience is an advantage
• Can-do attitude and a strong team player
• Strong communication & relationship management skills
• Excellent time management and organisational skills
• Competency across Microsoft Office suite
• Responsive and resourceful
• Diligent and Savvy
• This role requires professional conduct, team work and supports outcomes for both Maori and Tauiwi. If you wish to apply, we’ll need a covering letter, CV and an application for appointment form from you.

The successful applicant will be required to undergo reference checks and security clearance. 

Only applicants with the legal right to work in New Zealand will be considered for this position

Application form

Job description

To apply: Send a completed application form, a CV and cover letter to cheryl@refuge.org.nz

Applications for this role close at 12 noon on 13 October 2023.

National Collective of Independent Womens’ Refuge
Te Taumata o Te Kōwhai – Core Group – Secretariat Vacancy – Readvertising

NCIWR is New Zealand’s largest nation-wide organisation that supports and helps women and children
experiencing family violence. Our vision is for all women and children in Aotearoa to live free
from domestic and family violence.

Te Taumata o Te Kōwhai Core Group is the governing board that makes strategic decisions about how
NCIWR operates. Guiding the organisation with responsibility for setting strategic direction based
on the views and needs of refuge members. This group is made up of eight Refuge employees from
across the country.

The role of Secretariat is to enable and support this group in the successful delivery of its
goals. Based in Wellington, this role has a bit of everything. Logistics Coordinator. Financial
Manager. Minute Taker. Secretary. Messenger. Action Point Register. Advisor. Funding Co-
ordinator. Caterer. You will be certain of every detail, ensuring the eight members of the group
are on time, using their time in the best possible way, and no detail is left to chance.

Throughout the month you will ensure all matters are managed, maintained and actioned. Bi- monthly
you will co-ordinate all aspects of the Core Group meeting from making travel arrangements to
documentation, preparation and circulation for the 8 members who are busy doing their day job. You
will then attend and take minutes of the meeting, after you’ve booked a room, organised catering &
set everyone up.

Post meeting you will continue to ensure all important tasks are followed up, actions are assigned
and expense claims processed.

Along with being an organisational superpower, you will be astute, nonjudgmental and empathetic
towards the nature of the organisation. It would be ideal if you have worked in a similar sector or
have volunteered time at a refuge. However, training within refuge is available to assist you to
understand the organisation and its goals. A complete operational manual is available. You will be
set up to succeed and supported to ensure a smooth transition.

You will be available 60 hours per month, with complete flexibility around those hours ensuring all
matters are maintained and communicated. This is a work from home opportunity, with flexible hours,
with the non negotiable being that you attend every meeting.

Key Responsibilities include:

• Co-ordinate, prepare and circulate meeting papers for meetings
• Organise and attend meetings (in person), take minutes and action points
• Co-ordinate and record voting on decisions and issues
• Provide information for the meeting e.g. reports, clarification of issues discussed or decisions
taken in previous meetings
• Arrange travel and accommodation, catering
• Maintain all financial, administrative and funding related enquiries
• Ability to commit to the bi monthly meetings

To be successful in this role you will have:
• Extensive administrative experience in a similar role
• Experience in the drafting of agendas, minutes and progress reports
• Experience working with people from different cultures, backgrounds and experience
• Outstanding organisational skills
• A clear and confident communication style
• Highly effective oral and written communication skills
• Attention to detail
• Strong relationship building skills
• Integrity and professionalism
• An understanding of Te Reo, or an appreciation to learn and embrace
• Empathy and understanding of the nature of the organisations work

Suitable applicants will be required to undergo a MoJ check as part of the recruitment process.

Please click here to view the Job Description

For more information please call Nicki Raffills in confidence on 07 873 7104. To apply please send
your cover letter and CV to nicki@eight73consulting.co.nz

We are looking for someone for an immediate start.
Applications close 30 August 2023.