National Collective of Independent Womens’ Refuge
Te Taumata o Te Kōwhai – Core Group – Secretariat Vacancy – Readvertising
NCIWR is New Zealand’s largest nation-wide organisation that supports and helps women and children
experiencing family violence. Our vision is for all women and children in Aotearoa to live free
from domestic and family violence.
Te Taumata o Te Kōwhai Core Group is the governing board that makes strategic decisions about how
NCIWR operates. Guiding the organisation with responsibility for setting strategic direction based
on the views and needs of refuge members. This group is made up of eight Refuge employees from
across the country.
The role of Secretariat is to enable and support this group in the successful delivery of its
goals. Based in Wellington, this role has a bit of everything. Logistics Coordinator. Financial
Manager. Minute Taker. Secretary. Messenger. Action Point Register. Advisor. Funding Co-
ordinator. Caterer. You will be certain of every detail, ensuring the eight members of the group
are on time, using their time in the best possible way, and no detail is left to chance.
Throughout the month you will ensure all matters are managed, maintained and actioned. Bi- monthly
you will co-ordinate all aspects of the Core Group meeting from making travel arrangements to
documentation, preparation and circulation for the 8 members who are busy doing their day job. You
will then attend and take minutes of the meeting, after you’ve booked a room, organised catering &
set everyone up.
Post meeting you will continue to ensure all important tasks are followed up, actions are assigned
and expense claims processed.
Along with being an organisational superpower, you will be astute, nonjudgmental and empathetic
towards the nature of the organisation. It would be ideal if you have worked in a similar sector or
have volunteered time at a refuge. However, training within refuge is available to assist you to
understand the organisation and its goals. A complete operational manual is available. You will be
set up to succeed and supported to ensure a smooth transition.
You will be available 60 hours per month, with complete flexibility around those hours ensuring all
matters are maintained and communicated. This is a work from home opportunity, with flexible hours,
with the non negotiable being that you attend every meeting.
Key Responsibilities include:
• Co-ordinate, prepare and circulate meeting papers for meetings
• Organise and attend meetings (in person), take minutes and action points
• Co-ordinate and record voting on decisions and issues
• Provide information for the meeting e.g. reports, clarification of issues discussed or decisions
taken in previous meetings
• Arrange travel and accommodation, catering
• Maintain all financial, administrative and funding related enquiries
• Ability to commit to the bi monthly meetings
To be successful in this role you will have:
• Extensive administrative experience in a similar role
• Experience in the drafting of agendas, minutes and progress reports
• Experience working with people from different cultures, backgrounds and experience
• Outstanding organisational skills
• A clear and confident communication style
• Highly effective oral and written communication skills
• Attention to detail
• Strong relationship building skills
• Integrity and professionalism
• An understanding of Te Reo, or an appreciation to learn and embrace
• Empathy and understanding of the nature of the organisations work
Suitable applicants will be required to undergo a MoJ check as part of the recruitment process.
Please click here to view the Job Description
For more information please call Nicki Raffills in confidence on 07 873 7104. To apply please send
your cover letter and CV to email@example.com
We are looking for someone for an immediate start.
Applications close 30 August 2023.